Expenses reimbursement

Expenses have to be submitted via the platform, not via email.

Once you submit your expense, the Line Manager will have to approve/reject your request. 


For as long as the status of the expense is “pending”, it is still editable to you. Once it becomes “rejected” or “accepted” no additional changes will be accepted to the submission.

Reimbursements coincide with our payroll cycle, which ends on the 4th of every month at 4pm CET. This means, that every expense request that is “accepted” will be processed in your payroll at the end of the month.

If expenses are submitted after the 4th of the current month, they will be processed in the next month's payroll.